Nowadays, any business is happy to use the benefits of IT outstaffing to effectively solve its tasks. This form of cooperation is becoming more and more popular, as it gives even a small business an IT outstaffing benefit in the form of attracting highly qualified IT specialists without unnecessary costs and efforts to find employees. In this article, we will consider what IT outstaffing is, what advantages it provides to small companies, and how to find a reliable outstaffing company for your business.

What Is IT Outstaffing for Small Businesses?

IT outstaffing is a method in which the company engages external IT specialists to perform certain tasks or projects. And everyone can see the benefits of IT outstaffing in this. For example, instead of hiring new employees, a small business can find external experts who have the necessary experience and skills to perform a specific job, and this is already one IT outstaffing benefit. The difference between IT outstaffing and outsourcing is that the company that uses outstaffing retains full control over the development processes and project management. In addition, the involvement of outstaff specialists allows companies to focus on their core activities and effectively solve their tasks, transferring the execution of IT projects to external specialists.

When to Use Outstaffing Services?

1. 3-12 months of project duration

Continuing to talk about small companies, we can say that they often involve outstaff specialists when they have projects with a duration of 3 to 12 months. For them, this is a kind of IT outstaffing benefit based on the fact that this format of work allows for avoiding long-term obligations to workers and reducing operating costs.

Moreover, the use of IT outstaffing in fixed deadline cases allows you to select a team of experts that focuses specifically on this project, which is also an IT outstaffing benefit and contributes to faster and better performance of tasks.

2. A shortage of local tech talent.

The lack of IT specialists in the local market and the possibility to compensate for this by attracting external tech specialists is another IT outstaffing benefit. Under this format of work, companies are able to cooperate with remote specialists from other regions or countries, which expands the pool of potential candidates. 

3. A need for time and money savings.

Attracting full-time employees requires time and money for conducting interviews, training, insurance payments, and other costly processes. Using the benefits of IT outstaffing helps to save resources and quickly start work on the project. It is this model of cooperation that allows the company to focus on the main process and optimize costs as much as possible, which is an important IT outstaffing benefit.

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IT Outstaffing Advantages

1. Access to High-Quality Digital Expertise

The first and most significant benefit of IT outstaffing is that it allows small businesses to gain access to high-quality IT developers with experience that is appropriate for a specific project. Such personnel provide high competence, which can significantly increase the efficiency of the company’s projects.

2. Unlimited Control

Also, a key IT outstaffing benefit is the company’s preservation of full control over projects. The customer is able to manage the work process, assign tasks, monitor the execution of work, and change priorities in real-time. In addition, the customer can interact with the team directly, without intermediaries, which simplifies and speeds up communication and decision-making.

3. Faster Time to Market

Time to market is critical for many companies, especially in fast-moving industries such as software or Internet technology. Therefore, the involvement of external IT specialists is an important IT outstaffing benefit for young or small companies. The company is not bound by long-term personnel search processes and can start work on the project faster.

4. No Need to Follow Local Employment Legislation

Each country has its own legislation governing employment, and employee liability. Thanks to outstaffing, the company does not have to comply with complex rules of local employment law. This avoids unnecessary hiring costs and administrative restrictions. The business receives such an IT outstaffing benefit due to the fact that the external partner is responsible for all aspects of employment and cooperation with specialists.

5. Reduced Costs

Another important IT outstaffing benefit is that young companies or small businesses significantly reduce their costs. Under such a work scenario, companies can engage IT specialists for temporary or project work, which allows to reduce the costs of wages, insurance, training, and other related unnecessary costs. Instead of the constant costs of maintaining a full-fledged IT department, a business can use outstaffing to meet resource needs only during periods of increased workload or to implement special projects.

How to Find a Reliable Outstaffing Company for Small Business?

Finding a reliable outstaffing company requires some research and effort. Here are some steps to help you find the right partner for your business:

  • Determine your needs: Determine which tasks or projects require additional resources and only then choose a company that specializes in the technologies and services you need to get exactly the IT outstaffing benefit you are looking for.
  • Check the experience: Pay attention to the experience of the company whose services you plan to use and its portfolio of projects. Make sure they have hands-on experience working with businesses similar to yours and working on projects with similar needs to get just the right IT outstaffing benefit.
  • Read reviews and recommendations: Research customer reviews and recommendations of other companies that used the services of that company and received their IT outstaffing benefit. This will help to understand the reputation and quality of the company’s services.
  • Pay attention to communication: It is important that the outstaffing company is able to effectively communicate with you and maintain open communication throughout the entire process of cooperation.
  • Conduct a test period: Before entering into a long-term contract, use the possibility of cooperation on a test basis. This will help ensure mutual compliance and productivity of cooperation and, as a result, obtain the desired IT outstaffing benefit.

Ficus Technologies offers comprehensive IT outstaffing services that can significantly benefit businesses in various ways. With a strong track record and a team of experienced developers and designers, Ficus is well-equipped to provide expert assistance in IT outstaffing.
Ficus Technologies specializes in assembling dedicated teams of IT professionals to help businesses tackle various challenges and projects. Leveraging its extensive network of qualified specialists, Ficus can provide the best IT professionals to complete client requests, whether it’s for specific software development projects, tech support, or other IT-related tasks. This approach allows businesses to access specialized skills without the need for full-time hires, saving costs and providing flexibility.


What is the difference between outsourcing and outstaffing?

Outsourcing and outstaffing are two different approaches to attracting external resources to work on projects.

Outsourcing means delegating certain tasks or functions to an external partner. An outsourcing company outsources the performance of some processes related to its core business to external contractors.

Outstaffing means bringing in external employees to work on projects, but the outstaffing company retains full control over processes and decision-making. Among the benefits of IT outstaffing are recruitment, retention, and management services, but these employees work for the customer, performing tasks specified by the customer.

Also, if you want to expand the possibilities of your business, but you do not have the resources to do so, then you should use the outstaffing services of Ficus Technologies. We know we have a team of experienced developers who can implement even the most complex projects. In addition, we know how to choose the right team that can make a significant contribution to the development of your business!

Sergey Miroshnychenko
My company has assisted hundreds of businesses in scaling engineering teams and developing new software solutions from the ground up. Let’s connect.