In the competitive landscape of modern business, assembling a winning team is a cornerstone of success. Whether you are a seasoned HR professional or a business owner with growth aspirations, outsourcing recruitment can wield significant advantages. This comprehensive exploration will explore how outsourcing your recruitment process can elevate your company’s capabilities, streamline operations, and even save you substantial financial resources.

Who is this article for?
This article is for HR professionals and business owners seeking recruitment insights.
Key takeaways
  • Outsourcing recruitment offers cost savings, as external recruiters operate on a pay-as-you-go basis, consolidating costs into a single fee paid to your external partner.
  • Outsourcing provides expertise for international hiring, leveraging local insights and understanding of international hiring nuances, making it more cost-efficient and time-saving.
  • Outsourcing recruitment saves time, allowing professionals to handle tasks like drafting job descriptions, advertising, and interviews.

Why you should use Outsourcing Recruitment

Outsourcing recruitment involves entrusting your recruitment process, or specific recruiting tasks, to external partners. Depending on your precise needs, you can collaborate with a dedicated recruitment agency or engage the services of a freelance recruiter. Outsourcing recruitment can be particularly appealing when faced with challenges such as a difficult-to-fill role, many open positions, or budget constraints that make maintaining an in-house recruitment team prohibitive.

Outsourcing Recruitment

Leveraging Expertise for International Hiring

Hiring talent abroad presents unique challenges, particularly for businesses that have yet to gain prior international experience. Questions about where to begin, which regions to target, and which channels to utilize can overwhelm even the most seasoned HR professionals. It is where the expertise of external recruiters shines. They possess invaluable local insights and a deep understanding of international hiring nuances.

For instance, when Yolo Group expanded its operations to Kyiv, Ukraine, it wisely enlisted the assistance of external agencies. These agencies possessed knowledge of the local talent landscape and the most effective job portals, streamlining the hiring process. As Piret Ploom, Head of People & Culture at Yolo Group, explains, “It is more cost-efficient, saves us time, and helps us attract the right people much faster than doing everything on our own.” External recruiters can also provide insights into regional salary expectations and competitor offerings, ensuring you craft attractive employment packages.


One of the most compelling reasons to consider outsourcing recruitment is the potential for significant cost savings. Unlike a full-time, in-house recruitment team, external recruiters operate on a “pay as you go” basis. It means that their services are engaged only when there is a specific need, resulting in cost savings on multiple fronts.

Recruitment costs include advertising, online job boards, and various tools and software. By outsourcing, you consolidate these costs into a single fee paid to your external partner. According to Deloitte, cost reduction is a primary driver behind outsourcing decisions, with savings being a significant motivator.

However, it’s important to note that while outsourcing typically reduces costs, exceptions do exist. An in-house recruiter may prove more efficient if your company experiences constant hiring needs or grapples with many roles. Moreover, different pricing models are available in the recruitment industry, including pay-per-hire, pay-for-time, and milestones, offering flexibility to suit your specific requirements.

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Time-Saving: A Valuable Commodity

The recruitment process is notoriously time-consuming, encompassing tasks such as drafting job descriptions, advertising, sourcing, screening, and conducting interviews. You free up invaluable time by entrusting these demanding tasks to experienced external individuals or agencies. Knowing that professionals are handling these responsibilities allows you to redirect your focus to other critical aspects of your business.

This time-saving aspect also extends to your in-house HR team, enabling them to be more efficient in their roles. By delegating a portion of the workload, you empower your HR professionals to dedicate their time to strategic initiatives that drive organizational growth.

Accessing Passive Candidates

While job boards and advertisements can attract suitable candidates for many roles, they may need to catch up when targeting passive candidates. These individuals, often top-tier talent and executives, need to seek new opportunities actively. Approximately 70% of the global workforce falls into this category.

It is where talent sources, such as external recruiters, prove invaluable. They possess extensive networks and can identify and engage with passive candidates. By leveraging their connections and persuasive abilities, they can bring exceptional talent to your doorstep, individuals who may have yet to consider applying through traditional channels.

Specialized Expertise

The recruitment landscape is diverse, and some roles, particularly highly specialized ones like tech positions, demand a unique approach. Identifying the ideal candidate for such roles requires specialized knowledge and experience, a perspective external recruiters bring.

Recruitment agencies and freelancers often specialize in specific industries or roles, such as technology or developer recruitment. Their niche expertise equips them to achieve higher success rates in sourcing and placing candidates. It becomes especially pertinent when hiring for entirely new positions or when your company is unfamiliar with the intricacies of a particular role.

Accelerating Recruitment

In a business atmosphere marked by rapid growth, expediency in hiring becomes paramount. Traditional hiring processes can be time-consuming, with the average time to hire exceeding 30 days and even longer in specific industries, such as engineering.

Imagine your company is experiencing rapid expansion, and you urgently require 20 new team members. In such scenarios, the efficiency and experience of specialized recruiters can prove invaluable. Outsourcing recruitment allows you to bypass potential bottlenecks and expedite the process, ensuring you acquire the needed talent precisely when needed.

Focusing on Core Competencies

Finally, outsourcing recruitment enables everyone in your organization to focus on what they do best. With external recruiters handling candidate sourcing, engagement, and selection, you and your team can concentrate on core business activities.

This efficiency is exemplified by Sirli Spelman, People & Culture Manager at Brainbase, who highlights the benefits of trusting recruitment activities to professionals: “Candidates are offered the best candidate experience, and our Hiring Managers are supported throughout the recruitment process. It lets us focus on what we do best, and we can let our recruitment partner do what they do best.”

Outsourcing and globalization of manufacturing allows companies to reduce costs, benefits consumers with lower-cost goods and services, causes economic expansion that reduces unemployment, and increases productivity and job creation.

Larry Elder

When Not to Outsource Recruitment

While outsourcing recruitment presents numerous advantages, it is not a one-size-fits-all solution. There are circumstances where maintaining an in-house recruitment team or adopting a different approach is more suitable. An in-house recruiter may become necessary if your organization experiences steady, long-term growth with a high volume of monthly hires.

Additionally, if preserving absolute control over employer branding is a top priority, outsourcing may not align with your objectives. External recruiters often serve as candidates’ initial point of contact, potentially influencing their perception of your company.

In such cases, a middle-ground solution exists where freelancers act as “embedded recruiters,” working seamlessly with your in-house team while utilizing your company’s tools and processes.

To make an informed decision, carefully evaluating your unique circumstances and business objectives is essential. Consider whether outsourcing or expanding your in-house team aligns with your growth strategy and recruitment needs.


In conclusion, outsourcing recruitment can be a powerful tool, providing expertise, cost savings, time efficiency, and access to a diverse talent pool. However, like any recruitment strategy, its effectiveness depends on your specific circumstances and objectives. By weighing the pros and cons, you can determine the optimal approach to fuel your organization’s growth through recruitment.

You can always contact Ficus Technology to outsource your recruiting processes. We are recruitment specialists, we have worked with many famous and large companies, and our cooperation has always brought benefits to our clients.

Sergey Miroshnychenko
My company has assisted hundreds of businesses in scaling engineering teams and developing new software solutions from the ground up. Let’s connect.